Debutant Coordination

To provide an Account Manager

Assist with conceptualizing the event design and styling aspects

Assist in budget management; by providing a detailed Budget Plan

Assist in finding and selecting venues and vendors from our list of trusted professional and dependable vendors that will fit the client’s budget

Assist in negotiations and reviewing contracts with vendors

To set up appointments for meetings necessary for the preparations (e.g. Booked supplier, food tasting, test makeup, etc.) -- based on the client’s schedule.

To facilitate full follow-ups on all the event details with the booked supplier

Unlimited scheduled meetings in the city where the event will be held; communication will also be via email, text, and other social media site that makes it easier for the client.

To provide the event program

Ensure that the design (Décor or flowers) -- is delivered as planned

Ensure all details that were discussed are endorsed properly to appointed people and staff of the hotel or venue personnel (such as the bar drinks, the table numbers, and table assignments

Ensure cocktail preparation is done according to plan – if this is applicable

To supervise vendors and to make sure all vendors arrive on time to be able to prepare for the program

Set up of registration table that includes amenities for emergencies (e.g. medications, scissors, etc.)

Review of guest list with designated coordinators to usher guests

Review and run-through of light and sound with the program director, emcee, and DJ

Risk Management

Welcome guests upon arrival

To check guests on the guest list, STRICTLY IMPLEMENTED

Assign guest to their respective seat and table numbers

Assist guests when they need help prior to entering the event and if ever direct them toward the photo booth during cocktails

Receiving gifts for debutant, to be endorsed to debutant after the program

Ensure the implementation and the smooth flow of the event program

Make sure that food is served at the appointed time

Distribute final payments to vendors at the end of the night